In the spirit of the season, the o-a-sys team extends warm wishes to you and your family for a Merry Christmas and a New Year filled with joy, happiness, and success.
As we reflect on the year gone by, we are grateful for the support of our valued customers, dedicated suppliers, and cherished friends. Your partnership has been instrumental in our success, and we look forward to our continued collaboration in the coming year and beyond. In lieu of sending Christmas cards, we've chosen to make a contribution to local charity Porchlight for the incredible work they do to combat homelessness and help the vulnerable. With values like inclusiveness, integrity, compassion, empowerment, passion and innovation they are changing lives. For further details about the impactful work undertaken by Porchlight, please visit their website. Our special holiday opening times ensure that we remain available to assist you during this joyful time of the year. Christmas and New Year Opening Hours We will be open every working day during the Christmas and New Year period, with our telephone support lines open during the following times. Friday 22nd December - 09:00 - 17:30 Monday 25th December - Closed Tuesday 26th December - Closed Wednesday 27th December - 10:00 - 15:00 Thursday 28th December - 10:00 - 15:00 Friday 29th December - 10:00 - 15:00 Monday 1st January - Closed Tuesday 2nd January - 09:00 - 17:30 normal opening hours resume Support queries can be logged outside our opening hours by email to support@o-a-sys.co.uk or by completing the Support Request form on our website. If you have any queries, questions or concerns about these timings, please do not hesitate to contact us . Merry Christmas! The o-a-sys team Exciting news! On November 29th, we hosted a stellar launch for AP Automation to our esteemed Pegasus Opera 3 customers. The dynamic duo, yourself, and the incredible Steve Power from Pegasus, steered us through a journey of innovation and efficiency. Now, presenting the recording of this groundbreaking event, capturing insights, discussions, and the spirit of collaboration. Buckle up for a replay that's bound to redefine the future of our financial processes! 👋 As we reflect on the challenges of the last few years, it's time to revisit our insightful and heart warming chat series (Just checking in......) with some of the best businesses in the UK. Each episode delved into their journey, struggles, and inspiring adaptations. Each episode is based on three simple questions: 1. Who are you and tell us a bit about what you do? Our guests shared their stories, giving us a glimpse into the passion and dedication behind their businesses. From local gems to hidden treasures, we uncovered the vibrant tapestry of the UK business landscape. 2. How has 2020 affected you so far? The candid discussions about the impact of 2020 were both raw and real. We explored the challenges they faced, the hurdles that seemed impossible, and the moments that tested their resolve. 3. What positive change have you made to adapt to that? But it wasn't all about adversity; it was about resilience. Our guests didn't just weather the storm; they set sail in new directions. We learned about the positive changes they embraced, the innovative pivots, and the collective spirit that defines the UK business community. 🎬 Watch the trailer now for a sneak peek! https://www.youtube.com/watch?v=e2O21-SdL-Q 🎬 Watch all episodes: https://youtube.com/playlist?list=PLoLT73xVXQ6RK5XzpQ8_gNs4pYBaSyyWB&si=tJ_hNMN1xQSUlBfd And don't miss the end for some hilarious outtakes that capture the lighter side of these incredible conversations. It's not just informative; it's fun, enlightening, and, at times, downright hilarious! 😄 Let's celebrate the strength, adaptability, and humour that define us. Stay tuned for the journey down memory lane, and here's to the power of positivity in the face of adversity! 🌈🌟 #Throwback #BusinessResilience #PandemicChatSeries Operational Accounting Systems Limited trading as o-a-sys partners with Pegasus Software as their AP automation partner.
Ashford, Kent, UK: o-a-sys today announced an ongoing partnership with Pegasus Software. This new partnership will give o-a-sys’s customers access to best-in-class supplier invoice automation. “We are very excited to carry on with our Pegasus partnership, says Bruce Kidd, Sales & Marketing Director at o-a-sys. “AP Automation will save time, money and eliminate needless errors in processing Purchase Invoices.” “I am proud to witness the transformational power of AP Automation within Pegasus. With streamlined processes and cutting-edge technology, we are soaring to new heights of efficiency and accuracy. Embracing AP Automation has not only elevated our financial operations but has also unlocked the potential of our talented team, allowing them to focus on strategic initiatives and driving innovation. Together, we're riding the winds of progress, propelling Pegasus Software towards a future of unparalleled success.” says Julian Cassell, Business Development Manager at Pegasus Software. “ What will be achieved? Invoice capture and Accounts Payable Automation for Opera 3 SQL SE provides the simplest way of capturing and processing invoices and gives AP teams complete visibility to process invoices quickly and make smart budgeting decisions. About o-a-sys: (o-a-sys) is renowned for is setting up, developing and supporting specialist software solutions for small to medium sized businesses in the UK with a focus on Payroll, Pensions, Accounting, Reverse VAT, ECVAT, MTD, Inventory Optimisation, Business Intelligence, Construction Industry Solutions and Integrated Systems. we take great pride in the way that we take care of our customers, whether it is through our dedicated support, specialist development, informative marketing or exclusive events. We are a business that truly puts the customer first with an underlining ethos of integrity and honesty that has seen us through many years of trading and resulted in a number of accolades and loyal customers. About Pegasus Software: Pegasus is an award-winning provider of accounting, payroll and business software, with 40 years’ experience. The aim is simple: to build the finest business tools that will enable tens of thousands of companies like yours to run their operations every day effortlessly and profitably. You may have read in the latest Employer’s Bulletin that HMRC has announced that from 6th April 2023, it will no longer accept paper P11D and P11D(b) forms. An extract of the article is below: From 6 April 2023 all P11D and P11D(b) must be reported online For the 2022 to 2023 reporting year we will no longer accept paper P11D and P11D(b) forms, this includes lists. We recommend you file using one of the following methods:
From 6 April 2023 we will no longer accept any paper amendments. Instead, we will launch a new online submission link to submit your amended P11D and P11D(b). More information on how to use this will be available in the April edition of the Employer Bulletin. The P11D Organiser and Electronic Submissions A majority of our payroll customers already take advantage of the P11D Organiser’s ability to submit P11D information to HMRC using the in-built tools of the software – the P11D Organiser has a Government Gateway client integrated into the standard software that will securely send P11D and P11D(b) information to HMRC at the click of a button. P11D and P11D(b) Amendments HMRC has now told us that they will “publish and mandate an electronic version of the P11D and P11D(b) form accessible via GOV.UK, which will enable employers to submit amended forms electronically from 06 April 2023. Employers will be able to access a new electronic form within GOV.UK to submit any amended P11D and P11D(b) forms. The electronic form is not linked into the online submission route via either 3rd party or HMRC software, so no changes are required to facilitate its use. Summary HMRC removing the ability to submit paper P11D and P11D(b) forms is a good thing – anytime manual intervention is required to process data there is a chance of errors creeping in, but printed documentation also opens a security hole related to personal information. This change, in line with many of the Making Tax Digital initiatives, will speed up processes, enhance accuracy, and improve security, which are all beneficial to employees and employers. The P11D Organiser is perfectly positioned to ensure that data you have entered is sent to HMRC in the fastest and most secure method available. The P11D Organiser software seamlessly link to your Opera 3, Opera 3 SQL and Opera 3 SQL SE Payroll & HR software. If you want to discuss any of these points with o-a-sys, please drop us an email to support@o-a-sys.co.uk, or give us a call on 01233 812050. Also contact Bruce to discuss pricing and threshold on email to bruce@o-a-sys.co.uk. With so many of our Opera 3, Opera 3 SQL SE and Pegasus CIS users moving to XRL as their reporting tool of choice, we are keen to ensure all users are confident in building reports and that the full capabilities of XRL are recognised.
To showcase this award winning, powerful and flexible Excel-based reporting tool, we are planning to schedule mutiple XRL training workshops to help users become more confident, proficient and knowledgeable. Dates: 30th June 2022 or 27th October 2022 or 23th February 2023 Time: 9h30 - 13h00 Venue: At your desk via Microsoft Teams Content: Interactive training workshop with digital workbooks and exercises to take away Pre-requisites: Pegasus XRL installation with connection to your data Cost: £200 (ex VAT) per attendee. 5% discount for 2-3 and 10% discount for 4+ attendees All XRL customers are invited to attend these workshops to benefit from:
To book your attendance you can fill out the online booking form, call Bruce on 01233 812050 (Option 2) or you can send an email with the names of the attendees and a PO number to bruce@o-a-sys.co.uk. I can hardly believe that we find ourselves in the last month of 2021, with Christmas looming and uncertainty in the air. For the first time in 5 years o-a-sys had to make the very difficult decision to cancel the Customer Christmas Event for 2021. Dwinling number of attendees and the uncertain climate we find ourselves in has meant that people and businesses are not getting out to events. We will be back in 2022 making this event happen.
In the meantime we have launched our first Christmas competition to ensure everyone can take part in our Christmas festivities. Great Prizes to be won! Who doesn't want a case of wine, ready for the season to be jolly in. As we have done in previous years, we have made a donation to a local charity in lieu of sending Christmas cards. This year we have chosen the Ashford Family Food Bank for the amazing work they do to help families that are experiencing financial hardship. Christmas can be an expensive time for everybody, but for those already on a tight budget, the added expenses of increased winter fuel bills, the extra challenges Covid-19 has created, and the pressure to buy Christmas presents can plunge many people into crisis. The Family Food Bank provides support to families that are unable to buy food or are left with a difficult choice between paying for food or other basic necessities. For more details about the excellent work they do, please take a look at their website. Christmas and New Year Opening Hours We will be open every working day during the Christmas and New Year period, with our telephone support lines open during the following times. Friday 24th December - 09:00 - 12:00 Monday 27th December - Closed Tuesday 28th December - Closed Wednesday 29th December - 10:00 - 15:00 Thursday 30th December - 10:00 - 15:00 Friday 31st December - 10:00 - 15:00 Monday 3rd January - Closed Tuesday 4th January - Normal opening hours resume Support queries can be logged outside of our opening hours by email to support@o-a-sys.co.uk or by completing the Support Request form on our website. The team here at o-a-sys would like to wish you and your family a Merry Christmas and a New Year filled with joy, happiness and success. Highlights from our EazyStock launch event at The Curious Brewery in Ashford, where we had guest speakers including EazyStock, Pecunia Credit Control and Sleeping Giant Media. To find out more about EazyStock and how it can save stock-holding businesses time and money, please visit our website: https://inventory-optimisation.o-a-sys.co.uk/ Thank you to everyone that attended our round table discussion at Business Vision LIVE last week, featuring our very own Bruce Kidd and Linda Garcia from Alluxi Consulting Ltd. We really enjoyed exploring how different businesses view productivity, as well as discussing how finding the right fit in accounting software can dramatically improve productivity in the workplace
We had an amazing time at Business Vision LIVE 2019 catching up with contacts new and old. Big congrats to the organisers Business Vision LIVE for another great event, we really enjoyed presenting and hosting our roundtable seminar on productivity with Alluxi Consulting Ltd. See you all again next time! #BizVisionLive We are approaching a season of change. The evenings are getting darker, supermarket shelves are clearing of kids’ black trousers and filling with tubs of Heroes and Quality Street. Facebook is prepping for the 8am front door photos as parents get ready for children to start their first day at school. With so many changes happening what changes us when we step into the office? When it comes to making changes within our business it is easy to postpone them to a later date when we feel we may have more time available. Business software is a key example. We know that if we change our software processes we could have more time to complete tasks, yet we postpone change as we don’t have enough time. Over the years business accounting software has changed massively so it is no surprise that we find the project easy to postpone. With so many software solutions being introduced into the market, and so much functionality now available, how do you know what your business really needs and if you are missing out on functionality you didn’t know existed? The 2017/18 payroll year ends on 5 April which means it’s almost time to process your year end, a busy time for any business running a payroll. Before that, another deadline looms: the de-commission of the Government Gateway, which goes offline on 13 February and has been replaced by the HMRC Multi Digital Tax Platform (MDTP). Every growing business will inevitably face challenges when it comes to choosing the right software. In many cases, investment in solutions that can bring together different areas of the organisation can take a back seat whilst short-term goals are managed. This leaves many businesses running separate systems for various departmental functions such as payroll, CRM, reporting, supply chain and cashflow management. Phrases like “if it works, why change it?” and “it’s too much work to switch” may sound all too familiar, but the truth is your business might not be running as efficiently as it could be. In this blog post we are going to look at some of the benefits of integrating different areas of your business.
1. Greater productivity No matter how motivated your employees are, if they’re bogged down using several different systems and out-of-date processes, everyday tasks are likely to take twice as long as they need to, as is the case when employees have to spend hours inputting data from one system to another manually. With a fully integrated solution, data could simply be pulled across spreadsheets electronically, saving time and reducing the risk of errors. 2. Better visibility When information is stored across overlapping systems it can become difficult and time-consuming to extract it which can lead to delayed decision-making or, even worse, guesswork. With a unified system you can access real-time information from any area of the organisation at the click of a button, to help make timely, pro-active decisions – today, not tomorrow. 3. Fuel for growth A tangle of standalone, mismatched systems that don’t speak to each other will almost certainly hinder your business growth. To drive growth, it is essential that your business has a system that works with the business, not against it. 4. Flexible working Most integrated solutions are compatible with cloud technology, giving you the freedom and flexibility to manage your business from anywhere, at any time, 24/7. 5. IT savings Your IT department no longer has to install and maintain several disparate systems; they now only have one key system to manage. 6. Adaptable to change The last thing a growing business needs is to be hindered by rigid software. A good integrated solution will grow with your business by giving you the option of adding applications and users as and when you need. More and more businesses are transforming the way they operate by moving to a unified approach, but many are still hindering growth and productivity by using separate departmental systems. You’d be surprised how quick and easy it is to integrate your business functions using one solution. Take a look at how Opera 3 could work for you, and get in touch to speak to one of our accredited Business Partners who would be with you every step of the way At this year’s customer Christmas event, the team at o-a-sys were excited to make an official announcement regarding the new partnership agreement signed with Exact software, a market-leading full-suite ERP vendor from the Netherlands.
‘Exact represent a valuable addition to the portfolio of business software solutions o-a-sys is able to offer its customers. A mature business that has led the SMB field in the Benelux for most of the last 30 years, they represent a real success story in the European business software space. That success has been built not only on their robust, flexible products that add real value to their users, but on their commitment to building sustainable, effective relationships with their partners. We’re now excited to be part of that ecosystem’. During the launch the o-a-sys team explained more about the specifics of the Exact solutions they’ll be making available to their customers: ‘Globe is a robust back office finance and ERP package with excellent possibilities for businesses looking to expand, particularly overseas. The solution offers 40 local language and legislations out of the box and comes with fully integrated tools for consolidation, budgeting, forecasting and business data analytics. However, the really exciting proposition is Synergy. Exact’s process management platform offers the ability to drive collaboration to new levels in a business. By leveraging workflows, document management, workspaces, social tools and reporting, it’s easy to create bespoke solutions for HRM, CRM, BPM, finance processes or all of the above. Add in the mobile apps and portal functionality, and you’ve got a tool with real possibilities for almost any company. We’re excited about the difference we think it can make and are looking forward to showing some of the details at our customer day in January. A day not to be missed!’. For more details about Exact Software and the o-a-sys event please visit www.o-a-sys.co.uk/exact-for-o-a-sys-customers Operational Accounting Systems Limited (o-a-sys) will be launching a series of vlogs about our upcoming events, software news and more to keep you up to date and help you get the most out of your software For many businesses turning up for work in the morning is like preparing for an 8-hour boxing match. With day to day operations, Vat Returns and management accounts, trying not to go into 'extra time' becomes a fight.
With o-a-sys in your corner, your business will not be alone in the boxing ring. Here are a few examples of the fights we are continually helping small and medium sized businesses win: Are you running several software solutions for different business departments, resulting in the need to re-key data? Is reporting weighing heavy on your time, causing overtime and late nights at the office? Could your company data be more up to date and accurate?
Here's a step by step guide on how we ensure change is easy and beneficial. We make sure we understand each of your business requirements and processes to know that our software solutions are right for you. o-a-sys understands that each business is unique and the process to change will vary and business to business but this is an idea of what to expect.
Looking for new software is often a daunting prospect for many businesses. The need to invest in a more effective solution, but knowing where to begin or what to look for can be challenging. There are certainly a lot of options on the market when it comes to reporting software, with varying degrees of complexity depending on your business size and requirements. However, whatever the size of your business, there are some key features that you should always look out for.
Cloud computing has seen huge growth over the past few years and is revolutionising the way businesses operate. Whilst many businesses have jumped on board with the new technology, there are still a lot out there who are dubious about the business benefits of moving to the cloud and have concerns about its use. We have taken a look at some of the common myths and concerns surrounding cloud computing and aim to address these.
Faced with economic volatility, ever-increasing customer demands and a necessity to do more for less, wholesale and distribution businesses are in for a rough ride. The most successful players in the wholesale and distribution sector find that margins and customer service come together to create business excellence.
The rise of mobile and cloud technology has made the possibility of flexible working a reality for many businesses and their employees, who would have once needed to be at their desks in order to get the job done. Cloud software and technological developments mean that employees really can now be anywhere and get on with their job as efficiently as if they were at their desk, as long as there is an internet connection. With this in mind, we have taken a closer look at some of the pros and cons of flexible working from the employer point of view.
With continually squeezed margins resulting in the ever-present need to do more with less, set against a backdrop of ongoing economic and political uncertainty, the manufacturing sector is facing some of its toughest times. In spite of this, the pressure is still on to capitalise on growth opportunities wherever possible, proactively pursuing new avenues to steal that all-important march on the competition.
When it comes to running your business, the question is not why move to the cloud, but when? More and more businesses are moving to cloud based accounting systems and the reason is simple. In fact, there are ten of them:
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