Welcome! We're excited to share with you a recording of our exclusive webinar held on Thursday, 26th September 2024. In this session, we took a deep dive into the Plant Hire functionality within Pegasus CIS 5, featuring our special guest speaker, Louise Dickenson, a Pegasus CIS specialist. 

Whether you manage External or Internal Plant Hire, this webinar is packed with valuable insights on how Pegasus CIS 5 can streamline your processes and enhance job costing efficiency. Here’s a quick look at what we covered:

• External Plant Hire: Learn how to manage purchase orders, track job costs, and monitor plant hire returns for better control over site operations.
• Internal Plant Hire: Discover how to manage company-owned equipment, recharge jobs, and automatically invoice for plant usage, including additional fees like delivery, collection, and damage.

This session is full of actionable tips to help you optimise your plant hire operations and maximise cost recovery using Pegasus CIS 5. Whether you attended live or are catching up now, we’re confident you’ll find great value in this recording.
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Hit play, and let’s get started!

It’s hard to imagine now, but not so long ago, improving productivity meant relying on good old-fashioned elbow grease, paper trails, and plenty of face-to-face chats. Let’s take a trip down memory lane and see how the “old school” approach compares to today’s slick software solutions.

The Old School Way: Modern Software Solutions

Manual Record-Keeping : Automation to the rescue
Remember the days of spreadsheets and ledgers? Every number had to be painstakingly entered by hand. Not only was it time-consuming, but it also left room for errors that could easily snowball.
Now, software handles repetitive tasks like invoicing and data entry automatically, freeing up time and ensuring accuracy.

Filing Cabinets Galore : Digital Filing & Cloud Storage
Before cloud storage, businesses stored mountains of paper in filing cabinets. Retrieving important documents often meant sifting through piles of paperwork – hardly the most efficient use of time!
Today there is no more rifling through cabinets – everything’s stored digitally and can be accessed with a few clicks, from anywhere in the world.

Endless Meetings : Efficient Communication
Productivity discussions often involved lengthy face-to-face meetings, where decisions were often delayed, and valuable work time was lost.
Now we say goodbye to endless meetings. Tools like Zoom or Teams streamline communication, meaning quicker decisions and fewer disruptions.

Manual Time Tracking : Accurate Time Tracking
Timesheets were completed by hand, prone to inaccuracies, and often left open to guesswork.
Software like DUET now tracks time automatically, reducing errors and giving you real-time insights into productivity.

Noticeboards and Sticky Notes : Data-Driven Decisions
Project deadlines? Those were tracked with a whiteboard or a good old sticky note. It worked – but it was easy for important tasks to fall off the radar.
Instead of relying on gut feelings, businesses now have data-driven insights that help identify inefficiencies and guide strategic decisions.

So, have you thought about whether your business is still doing things the old-fashioned way? If you're looking to cut down on wasted time and boost efficiency, the answer could be a simple software solution away. Why not make the switch and let o-a-sys show you the difference?

#ProductivitySolved #EfficiencyUpgraded #SoftwareSpecialists #oasys

We are excited to share the recording of our recent webinar, where we delved into the powerful features of Opera 3 that can transform the way you manage your financial operations. Whether you missed the live event or want to revisit the insights shared, this session is a must-watch for anyone looking to optimize their financial processes.

In this webinar, we explored key functionalities, including:

• Open Period Accounting: Discover how to manage your accounting periods with flexibility, allowing for smoother financial operations and more accurate reporting.
  
• Credit Management Centre: Learn how to efficiently oversee and control your credit management process, ensuring you maintain healthy cash flow and reduce the risk of bad debt.
  
• Debt Management: Gain insights into managing outstanding debts with precision, improving your recovery rates, and maintaining strong financial health.
  
• Rectify Allocations: Understand how to correct allocation errors swiftly, keeping your accounts accurate and up-to-date without hassle.
  

​Whether you're a seasoned Opera 3 user or just beginning to explore its capabilities, this webinar provides valuable tips and strategies to enhance your financial management. Be sure to watch the recording, and don't hesitate to reach out with any questions or for further information on how our solutions can support your business needs. ​

In this week’s episode of Biz Connect, Steve Walker, Chairman of Walker Construction, and Bruce Kidd, Operational Director of O-A-SYS (Operational Accounting Systems).

Steve Walker shares the remarkable journey of Walker Construction, a family-owned firm that has grown and evolved over six decades, with its 60th anniversary just around the corner in 2024. He delves into the company’s rich history, his personal career progression from a school leaver to the chairman, and the vital role the firm plays in the community through the Walker Trust’s philanthropic efforts. Steve also highlights the company's commitment to sustainability and how Walker Construction embodies the values of a modern, socially responsible business.

Meanwhile, Bruce Kidd offers invaluable insights into how businesses can drastically enhance their efficiency and productivity. By dissecting everyday business processes and identifying opportunities for automation and integration, companies can optimise information management, freeing up valuable human resources for more strategic tasks. Bruce emphasises the importance of looking inward to drive change, especially as the UK faces a significant productivity gap—up to 20% behind key continental partners like France and Germany. He urges business owners to rethink their operations to help bridge this gap and remain competitive on the global stage.

​Tune in to hear more from Steve and Bruce, and gain practical advice on how to modernise your business while celebrating the legacies that shape our communities. 

In today's fast-paced business landscape, staying ahead of the competition requires not just ingenuity but the right tools. At o-a-sys, we specialise in providing customised software solutions from renowned providers such as Pegasus Software, EazyStock and PODFather. Our mission is to develop these robust platforms to meet the unique needs of your business, ensuring efficiency and growth.

Customisation: The Key to Success
Every business is unique, and so are its requirements. Our software offerings are designed to be flexible, allowing us to tailor them to fit your specific operational demands. Whether it's streamlining your inventory management with EazyStock, optimising your integration with Pegasus Software, or enhancing your delivery schedules with PODFather, our team ensures that the software works for you, not the other way around.

Inspiration from the Past
As we think about innovation and customisation, it's worth reflecting on the wisdom of those who have shaped the business world. Here are some inspirational quotes that resonate with our commitment to excellence and tailored solutions:

Henry Ford: "Coming together is a beginning; keeping together is progress; working together is success."
Peter Drucker: "The best way to predict the future is to create it."
Steve Jobs: "Innovation distinguishes between a leader and a follower."

These visionaries remind us that success is not just about having the right tools but also about how we use them. By customising our software to suit your business needs, we help you create a future where your business can thrive.

Test Your Knowledge
We believe in continuous learning and growth. To engage your minds and inspire you further, we've prepared a quiz about famous business quotes. Test your knowledge and see how well you know the insights of the greatest business minds.

Take the Business Quotes Quiz here : https://zurl.co/MaWp

Share Your Score and Join the Conversation
After completing the quiz, come back and share your score in the comments section below. You have one week to participate and join the conversation. Let's see who among us is the most inspired by the words of the business greats!

At o-a-sys, we are more than just a software provider. We are your partners in achieving business excellence. Contact us today to learn how we can help you tailor our software solutions to your unique needs and set your business on the path to success.

#Pegasus #EazyStock #PODFather #Quiz 

In the fast-paced digital age, effective collaboration with software is no longer a luxury but a necessity. Since 2015, technological advancements and evolving business practices have significantly transformed the landscape of software integration and collaboration. This white paper, "How can you Collaborate with Your Software", delves into the contemporary strategies and tools that enable businesses to harness the full potential of their software ecosystems.

Today, collaboration with software extends beyond mere utilization. It encompasses a symbiotic relationship where software not only enhances operational efficiency but also drives innovation, fosters seamless communication, and supports strategic decision-making. As organizations strive to remain competitive, understanding how to collaborate effectively with software becomes paramount.

This document provides an analysis of the latest Opera 3 SQL SE analysis trends, best practices, and practical approaches to integrating software collaboration into your business processes. Whether you are a small enterprise or a large corporation, the insights offered here will help you navigate the complexities of software collaboration, ensuring that your technology investments yield maximum returns.
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Join us as we explore the essential elements of software collaboration, uncovering how to transform your software tools from mere utilities into powerful allies in achieving your business goals.

This paper from Pegasus Software looks at how bringing online buying into the AP fold is driving seamless invoice processing, improved cashflow control and enhanced risk management. 

Thank you for joining in our recent webinar on DUET Cloud Applications, where we delved into the functionalities of our Expenses and Timesheets applications. For those who couldn’t attend or wish to revisit the insights shared, we are pleased to release the recording of this session.
In this webinar, we explored how DUET can enhance your expense management and time tracking processes, providing a detailed demonstration led by our guest speaker, Chris Scrivener. Chris showcased the robust features and practical benefits of DUET, illustrating how it can transform your organization’s efficiency and accuracy.
Here’s what you can expect in the recording:

1. Introduction to DUET Cloud Applications – Understanding the platform’s core capabilities.
2. In-depth Demonstration of Expenses Module – How DUET simplifies and streamlines expense reporting and approval workflows.
3. Comprehensive Overview of Timesheets Module – Effective time tracking and integration features.

To access the recording, simply click the link below:

If you have any further questions or need more information, please don’t hesitate to contact us. We’re here to help you make the most of DUET Cloud Applications. 
Thank you once again for your interest and participation.

We are pleased to announce the release of Pegasus P11d Organiser 2024.2.1 for 23/24 and 24/25.

Listed below are the main changes in the 2024.2.1 release of the Pegasus P11d Organiser.

HMRC (HM Revenue & Customs) Compliance

• P11D Facsimile form based on HMRC template for 2023-2024.
  
• P11D(b) Facsimile form based on HMRC template for 2023-2024.
  
• HMRC 2024-25 P46(car) Facsimile form.
  
• HMRC 2023-24 P11D and P11D(b) FBI submission routines.
  
• HMRC 2024-25 P46(car) FBI submission routines.
  

Legislative changes

In use for the 2023-24 tax year:

• The company car fuel multiplier increased from £25,300 to £27,800.
  
• Lookup tables for NEDC and WLTP rates updated for appropriate percentages and now harmonised).
  
• Locked the Appropriate Percentages for vehicles with no approved CO2 value - 37% for over 2000cc vehicles,35% for 1401cc-2000cc and 24% for 1400cc and below for Type A and F (4% supplement applies for Diesel cars up to the cap of 37%).
  
• Van benefit charge increased from £3,600 to £3,960.
  
• Van fuel benefit charge increased from £688 to £757.
  
• Advisory Fuel Rates for company car mileage set (effective dates June/September/December 2023 and March2024).
  
• Updated VAT fuel scale charges to add rates from 1 May 2023 to 30 April 2024.
  
• Retained van and van fuel benefit changes for zero emission vehicles - 100% of standard van benefit charge.
  
• Returned the Class 1A rate to the HMRC figure of 13.80%.
  

In readiness for the 2024/25 tax year:

• The company car fuel multiplier remains the same at £27,800.
  
• Van benefit charge remained the same at £3,960.
  
• Van fuel benefit charge remained the same at £757.
  
• Van and van fuel benefit changes for zero emission vehicles - these attract no or zero charge.
  
• Updated tables to allow calculation of 2024-25 car benefit charge (where NEDC and WLTP rates remain harmonised).
  
• Preparation for updated VAT fuel scale charges to add rates from 1 May 2024 to 30 April 2025 (when available). 

Software Enhancements

• Facility to hide employers that are closed/not used.
• ​Startup check for PAYE references that have no Government Gateway credentials entered.
• Remapped function keys and keyboard shortcuts for various features.
• ​Added the ability to email FBI submission XML to a specific address.
• Enhanced functionality to use a cover letter designed and saved in Word (onsite only) or PDF (hosted).
• Ability to perform mail merge functionality on email text.
• Removal of 'direct to print', reports are now sent to a PDF on a local browser to simplify printer handling.
• Added ability to import days unavailable into Section L.
• Removed 50 car per employee limit for FBI/P46(car) submissions.
• Removed 10 loan per employee limit for FBI submission.
• Updated NI number validation in line with HMRC guidance.
• Upgraded compatibility for PDF driver to Amyuni 6.5.
• General Bug fixes -
  • Clean-up of various typos and spelling errors.
  • Resolved a number of minor navigation related issues.
  • Ensured compatibility with both Windows 10 22H2 and Windows 11 24H2.

Celebrate World Meditation Day with o-a-sys
In today's fast-paced world, finding moments of tranquillity can be challenging, especially for professionals immersed in technology. On World Meditation Day, we invite you to take a step back, breathe deeply, and explore how mindfulness can enhance both personal well-being and professional productivity.
Mindfulness Meets Technology: A Harmonious Blend
At o-a-sys, we understand the importance of balance. Our software solutions are designed to streamline your workflow, giving you more time to focus on what truly matters. Just as meditation clears the mind and reduces stress, our software clears the clutter from your daily operations, allowing for a more focused and serene work environment.
Tips for Integrating Meditation into Your Workday:

1. Start with a Digital Detox: Set aside 5-10 minutes each day to disconnect from all screens. Use this time to practice deep breathing and center your thoughts.
2. Mindful Breaks: Utilise short breaks between tasks to practice mindfulness. Apps can help schedule these intervals, ensuring you remain productive and stress-free.
3. Tech-Assisted Meditation: Explore meditation apps that integrate seamlessly with your workflow, providing guided sessions tailored to your schedule.

Our Commitment to Your Well-being: Just as our software is designed to enhance your efficiency, we believe in supporting your overall well-being. This World Meditation Day, let's embrace the synergy between technology and mindfulness, creating a healthier, more productive work environment together.
#WorldMeditationDay #Mindfulness #TechAndWellness #SoftwareSolutions #oasys

Please find below the guides available for the following:
Payroll Upgrade Checklist Guide
Legislative & Software Changes
Rates and Bands for NI, PAYE and Stat. Payments

Today, 6‌‌‌ ‌‌March 2024, the Chancellor of the Exchequer, the Rt Hon Jeremy Hunt MP, made his Spring Budget and set out the government’s plans to bring forward a series of reforms to ensure the tax system is simple, fair, keeps pace with economic developments, and supports public finances. One of the tax measures relevant to you as an employer was on National Insurance contributions.

The government has announced a cut to the main rate of Class 1 employee NICs from 10% to 8% from 6‌‌‌ ‌‌April 2024. Taxes for the self-employed will also be cut by a further 2 pence on top of the 1 pence cut to 8% announced at Autumn Statement. This means that from April 2024 the main rate of Class 4 NICs for the self-employed will now be reduced from 9% to 6%. 

We ask that you take steps now to start work with your payroll software provider, and where applicable IT delivery partners, to get ready to implement the change to Class 1 employee NICs that comes into effect from 6‌‌‌ ‌‌April 2024.

HMRC’s Basic PAYE Tools product will be updated to reflect this latest change. 

Another measure the government announced was on the High Income Child Benefit Charge, and an increase to the threshold to £60,000 from 6‌‌‌ ‌‌April 2024, with a taper up to £80,000. The charge will be 1% of the Child Benefit for every £200 of income that exceeds £60,000 and will equal the payment for income that exceeds £80,000.

Your employees may be interested in claiming Child Benefit or restarting Child Benefit payments if they have previously opted out. The charge is tapered, so if they, or their partner, earns between £60,000 and £80,000 it can still be worth their while financially to claim. Claims for Child Benefit can be made in the HMRC app or online and are automatically backdated for 3‌‌‌ ‌‌months, or the date of birth of the child if later.

New guidance on the charge has been published today and you may wish to share this with your employees.

Further information on both the NICs and High Income Child Benefit Charge measures can be found on GOV‌‌‌.UK.

Information on all of the measures announced can also be found on GOV‌‌‌.UK. 

For an overview of all the tax legislation and rates announced, read the Overview of tax legislation and rates (OOTLAR).

HM Revenue and Customs

Welcome to the recorded session unveiling the power and versatility of the Opera 3 Reporter module. Crafted with precision to enhance your reporting experience, this module empowers users to effortlessly generate customised reports, offering the flexibility to save and print at your convenience. Furthermore, it serves as a seamless export tool, facilitating data transfer to third-party products with ease.
In this recording, we delve deep into the functionalities of the Reporter module, exploring essential topics such as creating reports for Excel, appending reports to the menu for all users, and more. Whether you're an experienced Opera 3 Reporter user, a newcomer, or someone intrigued by its potential, this session is tailored to enrich your understanding of these modules and unveil how they can revolutionize your reporting capabilities.
Without further ado, let's embark on a journey to unlock the full potential of Opera 3 Reporter.

Exciting news! On November 29th, we hosted a stellar launch for AP Automation to our esteemed Pegasus Opera 3 customers. The dynamic duo, yourself, and the incredible Steve Power from Pegasus, steered us through a journey of innovation and efficiency. 
Now, presenting the recording of this groundbreaking event, capturing insights, discussions, and the spirit of collaboration. Buckle up for a replay that's bound to redefine the future of our financial processes!

In 2019 HMRC introduced a permanent easement on reporting PAYE information in real time. We are aware some employers pay their employees earlier than usual over the Christmas period. This can be for a number of reasons, for example, during the Christmas period the business may close, meaning workers need to be paid earlier than normal.
  
If you do pay early over the Christmas period, please report your normal or contractual payday as the payment date on your Full Payment Submission (FPS) and ensure that the FPS is submitted on or before this date.
 
For example, if you pay on Friday 15‌‌‌ December‌‌‌ 2023 but the normal or contractual payment date is Friday 29‌‌‌ December‌‌‌ 2023, you will need to report the payment date on the FPS as 29‌‌‌ December‌‌‌ 2023 and ensure the submission is sent on or before 29‌‌‌ December‌‌‌ 2023.
 
This will help to protect any of your employees who are eligible for Universal Credit. Reporting the payday as the date payment is made may affect current and future entitlements to Universal Credit.

The overriding PAYE reporting obligation for employers is unaffected by this exception and remains that you must report payments, on or before the date the employee is paid.

Yours faithfully
HM Revenue and Customs

Dear customer,

Today, the Chancellor of the Exchequer, the Rt Hon Jeremy Hunt MP, made his Autumn Statement speech.

The Autumn Statement package sets out a number of tax measures designed to strengthen economic growth through supporting British businesses and increasing the number of people in work. The statement also announces a range of administrative changes which make the tax system simpler and more modern, ensuring businesses can interact with it more easily. Some of the key measures are detailed below, and information on all the measures announced today, including the annual uprating of duties and rates, can be found in the Autumn Statement 2023 and in other documents from the Office for Budget Responsibility.

An overview of all the tax legislation and rates announced today is also available. Tax Information and Impact Notes (TIINs) contain more detail on the impact of measures that are being legislated for.

National Insurance contributions (NICs) rates
The government has announced a cut to the main rate of Class 1 employee NICs from 12% to 10% from 6‌‌‌ January‌‌‌‌‌‌ 2024 and a cut to the main rate of Class 4 self-employed NICs from 9% to 8% from 6‌‌‌ April‌‌‌‌‌‌ 2024. It has also announced that no one will be required to pay Class 2 self-employed NICs from 6‌‌‌ April‌‌‌ 2024. Details of this change are:

• from 6‌‌‌ April‌‌‌ 2024, self-employed people with profits above £12,570 will no longer be required to pay Class 2 NICs but will continue to receive access to contributory benefits including the State Pension

• those with profits between £6,725 and £12,570 will continue to get access to contributory benefits including the State Pension through a National Insurance credit without paying NICs as they do currently

• those with profits under £6,725 and others who pay Class 2 NICs voluntarily to get access to contributory benefits including the State Pension, will continue to be able to do so

The government will set out next steps on Class 2 reform next year.

We will be publishing further guidance on these changes shortly, in the meantime we would ask that you take steps now to start work with your payroll software provider, and where applicable IT delivery partners, to get ready to implement the change to Class 1 employee NICs that comes into effect from 6‌‌‌ April‌‌‌ 2024. HMRC's Basic PAYE Tools product will be updated to reflect this change. 

Extending the National Insurance contributions (NICs) relief for hiring veterans
The government has extended the NICs relief for employers who hire former members of the UK regular armed forces until 5‌‌‌ April‌‌‌ 2025. This provides a relief to employers on the secondary Class 1 NICs due on the wages of veterans for the first 12 months of their first civilian employment. The relief applies to earnings up to the Veterans Upper Secondary threshold, which is £967 per week. 

Capital Allowances – permanent full expensing
At Spring Budget 2023, the government introduced two new temporary first-year allowances. For qualifying expenditure on the provision of plant or machinery incurred on or after 1 April 2023 but before 1‌‌‌ April‌‌‌ 2026, companies can claim a 100% first-year allowance for main rate expenditure – known as full expensing – and a 50% first-year allowance for special rate expenditure

Today’s announcement makes full expensing and the 50% first-year allowance permanent by removing the expiry date of March‌‌‌ 2026.

Tax reliefs
A range of measures on tax reliefs have been announced, including enhanced support for Research and Development (R&D) intensive small and medium-sized enterprises, an extension to the 'sunset date' for freeport tax reliefs and administrative changes to the creative industry tax reliefs. 

Making Tax Digital (MTD) for Income Tax Self Assessment (ITSA) design changes
The government will make design changes to MTD for ITSA, simplifying and improving the system for taxpayers and their representatives. The requirement to provide an End of Period Statement will be removed and some taxpayers, including those without a National Insurance number, will be exempted from MTD. Taxpayers who are using MTD will be able to be represented by more than one tax agent. Draft regulations will be published for technical consultation later in 2023.

National Minimum and Living Wage Uprating 2024 to 2025
From 1‌‌‌ April‌‌‌ 2024, the National Living Wage will increase by 9.8% to £11.44 an hour for eligible workers across the UK aged 21 and over. Young people and apprentices on the National Minimum Wage will also see a boost to their wages, which will increase to £6.40 an hour.

Off-Payroll Working (IR35) – calculation of PAYE liability in cases of non-compliance
The government will legislate in Finance Bill 2023 to enable organisations to reduce their additional PAYE liability under the off-payroll working rules, to account for Income Tax and Corporation Tax already paid by a worker and their intermediary where a client organisation has been found to be non-compliant with the rules. The changes will take effect from 6‌‌‌ April‌‌‌ 2024. A summary of responses to the consultation launched in April 2023 has also been published.


Yours faithfully
HM Revenue and Customs

​We are delighted to present to you a valuable resource for financial management and business optimisation.

Join us as we dive into the world of Fixed Assets with our Sales & Marketing Director, Bruce, who hosted a live webinar on Opera 3 Fixed Assets. This exclusive session, held on October 26, 2023, is now available for your viewing pleasure. In this recording, Bruce shares his insights and expertise, offering a unique perspective that reflects his wealth of knowledge and experience. Whether you're an aspiring entrepreneur, seasoned professional, or simply curious about the intricacies of financial management, this webinar provides valuable insights that are sure to enrich your understanding. We invite you to explore this recording and gain a deeper insight into the world of Opera 3 Fixed Assets.