It’s hard to imagine now, but not so long ago, improving productivity meant relying on good old-fashioned elbow grease, paper trails, and plenty of face-to-face chats. Let’s take a trip down memory lane and see how the “old school” approach compares to today’s slick software solutions.

The Old School Way: Modern Software Solutions

Manual Record-Keeping : Automation to the rescue
Remember the days of spreadsheets and ledgers? Every number had to be painstakingly entered by hand. Not only was it time-consuming, but it also left room for errors that could easily snowball.
Now, software handles repetitive tasks like invoicing and data entry automatically, freeing up time and ensuring accuracy.

Filing Cabinets Galore : Digital Filing & Cloud Storage
Before cloud storage, businesses stored mountains of paper in filing cabinets. Retrieving important documents often meant sifting through piles of paperwork – hardly the most efficient use of time!
Today there is no more rifling through cabinets – everything’s stored digitally and can be accessed with a few clicks, from anywhere in the world.

Endless Meetings : Efficient Communication
Productivity discussions often involved lengthy face-to-face meetings, where decisions were often delayed, and valuable work time was lost.
Now we say goodbye to endless meetings. Tools like Zoom or Teams streamline communication, meaning quicker decisions and fewer disruptions.

Manual Time Tracking : Accurate Time Tracking
Timesheets were completed by hand, prone to inaccuracies, and often left open to guesswork.
Software like DUET now tracks time automatically, reducing errors and giving you real-time insights into productivity.

Noticeboards and Sticky Notes : Data-Driven Decisions
Project deadlines? Those were tracked with a whiteboard or a good old sticky note. It worked – but it was easy for important tasks to fall off the radar.
Instead of relying on gut feelings, businesses now have data-driven insights that help identify inefficiencies and guide strategic decisions.

So, have you thought about whether your business is still doing things the old-fashioned way? If you're looking to cut down on wasted time and boost efficiency, the answer could be a simple software solution away. Why not make the switch and let o-a-sys show you the difference?

#ProductivitySolved #EfficiencyUpgraded #SoftwareSpecialists #oasys

In this week’s episode of Biz Connect, Steve Walker, Chairman of Walker Construction, and Bruce Kidd, Operational Director of O-A-SYS (Operational Accounting Systems).

Steve Walker shares the remarkable journey of Walker Construction, a family-owned firm that has grown and evolved over six decades, with its 60th anniversary just around the corner in 2024. He delves into the company’s rich history, his personal career progression from a school leaver to the chairman, and the vital role the firm plays in the community through the Walker Trust’s philanthropic efforts. Steve also highlights the company's commitment to sustainability and how Walker Construction embodies the values of a modern, socially responsible business.

Meanwhile, Bruce Kidd offers invaluable insights into how businesses can drastically enhance their efficiency and productivity. By dissecting everyday business processes and identifying opportunities for automation and integration, companies can optimise information management, freeing up valuable human resources for more strategic tasks. Bruce emphasises the importance of looking inward to drive change, especially as the UK faces a significant productivity gap—up to 20% behind key continental partners like France and Germany. He urges business owners to rethink their operations to help bridge this gap and remain competitive on the global stage.

​Tune in to hear more from Steve and Bruce, and gain practical advice on how to modernise your business while celebrating the legacies that shape our communities. 

In today's fast-paced business landscape, staying ahead of the competition requires not just ingenuity but the right tools. At o-a-sys, we specialise in providing customised software solutions from renowned providers such as Pegasus Software, EazyStock and PODFather. Our mission is to develop these robust platforms to meet the unique needs of your business, ensuring efficiency and growth.

Customisation: The Key to Success
Every business is unique, and so are its requirements. Our software offerings are designed to be flexible, allowing us to tailor them to fit your specific operational demands. Whether it's streamlining your inventory management with EazyStock, optimising your integration with Pegasus Software, or enhancing your delivery schedules with PODFather, our team ensures that the software works for you, not the other way around.

Inspiration from the Past
As we think about innovation and customisation, it's worth reflecting on the wisdom of those who have shaped the business world. Here are some inspirational quotes that resonate with our commitment to excellence and tailored solutions:

Henry Ford: "Coming together is a beginning; keeping together is progress; working together is success."
Peter Drucker: "The best way to predict the future is to create it."
Steve Jobs: "Innovation distinguishes between a leader and a follower."

These visionaries remind us that success is not just about having the right tools but also about how we use them. By customising our software to suit your business needs, we help you create a future where your business can thrive.

Test Your Knowledge
We believe in continuous learning and growth. To engage your minds and inspire you further, we've prepared a quiz about famous business quotes. Test your knowledge and see how well you know the insights of the greatest business minds.

Take the Business Quotes Quiz here : https://zurl.co/MaWp

Share Your Score and Join the Conversation
After completing the quiz, come back and share your score in the comments section below. You have one week to participate and join the conversation. Let's see who among us is the most inspired by the words of the business greats!

At o-a-sys, we are more than just a software provider. We are your partners in achieving business excellence. Contact us today to learn how we can help you tailor our software solutions to your unique needs and set your business on the path to success.

#Pegasus #EazyStock #PODFather #Quiz 

In the fast-paced digital age, effective collaboration with software is no longer a luxury but a necessity. Since 2015, technological advancements and evolving business practices have significantly transformed the landscape of software integration and collaboration. This white paper, "How can you Collaborate with Your Software", delves into the contemporary strategies and tools that enable businesses to harness the full potential of their software ecosystems.

Today, collaboration with software extends beyond mere utilization. It encompasses a symbiotic relationship where software not only enhances operational efficiency but also drives innovation, fosters seamless communication, and supports strategic decision-making. As organizations strive to remain competitive, understanding how to collaborate effectively with software becomes paramount.

This document provides an analysis of the latest Opera 3 SQL SE analysis trends, best practices, and practical approaches to integrating software collaboration into your business processes. Whether you are a small enterprise or a large corporation, the insights offered here will help you navigate the complexities of software collaboration, ensuring that your technology investments yield maximum returns.
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Join us as we explore the essential elements of software collaboration, uncovering how to transform your software tools from mere utilities into powerful allies in achieving your business goals.

Celebrate World Meditation Day with o-a-sys
In today's fast-paced world, finding moments of tranquillity can be challenging, especially for professionals immersed in technology. On World Meditation Day, we invite you to take a step back, breathe deeply, and explore how mindfulness can enhance both personal well-being and professional productivity.
Mindfulness Meets Technology: A Harmonious Blend
At o-a-sys, we understand the importance of balance. Our software solutions are designed to streamline your workflow, giving you more time to focus on what truly matters. Just as meditation clears the mind and reduces stress, our software clears the clutter from your daily operations, allowing for a more focused and serene work environment.
Tips for Integrating Meditation into Your Workday:

1. Start with a Digital Detox: Set aside 5-10 minutes each day to disconnect from all screens. Use this time to practice deep breathing and center your thoughts.
2. Mindful Breaks: Utilise short breaks between tasks to practice mindfulness. Apps can help schedule these intervals, ensuring you remain productive and stress-free.
3. Tech-Assisted Meditation: Explore meditation apps that integrate seamlessly with your workflow, providing guided sessions tailored to your schedule.

Our Commitment to Your Well-being: Just as our software is designed to enhance your efficiency, we believe in supporting your overall well-being. This World Meditation Day, let's embrace the synergy between technology and mindfulness, creating a healthier, more productive work environment together.
#WorldMeditationDay #Mindfulness #TechAndWellness #SoftwareSolutions #oasys

Exciting news! On November 29th, we hosted a stellar launch for AP Automation to our esteemed Pegasus Opera 3 customers. The dynamic duo, yourself, and the incredible Steve Power from Pegasus, steered us through a journey of innovation and efficiency. 
Now, presenting the recording of this groundbreaking event, capturing insights, discussions, and the spirit of collaboration. Buckle up for a replay that's bound to redefine the future of our financial processes!

Operational Accounting Systems Limited trading as o-a-sys partners with Pegasus Software as their AP automation partner.

​Ashford, Kent, UK: o-a-sys today announced an ongoing partnership with Pegasus Software. This new partnership will give o-a-sys’s customers access to best-in-class supplier invoice automation.

“We are very excited to carry on with our Pegasus partnership, says Bruce Kidd, Sales & Marketing Director at o-a-sys. “AP Automation will save time, money and eliminate needless errors in processing Purchase Invoices.”

“I am proud to witness the transformational power of AP Automation within Pegasus. With streamlined processes and cutting-edge technology, we are soaring to new heights of efficiency and accuracy. Embracing AP Automation has not only elevated our financial operations but has also unlocked the potential of our talented team, allowing them to focus on strategic initiatives and driving innovation. Together, we're riding the winds of progress, propelling Pegasus Software towards a future of unparalleled success.” says Julian Cassell, Business Development Manager at Pegasus Software. “

What will be achieved?

Invoice capture and Accounts Payable Automation for Opera 3 SQL SE provides the simplest way of capturing and processing invoices and gives AP teams complete visibility to process invoices quickly and make smart budgeting decisions.

About o-a-sys:  (o-a-sys) is renowned for is setting up, developing and supporting specialist software solutions for small to medium sized businesses in the UK with a focus on Payroll, Pensions, Accounting, Reverse VAT, ECVAT, MTD, Inventory Optimisation, Business Intelligence, Construction Industry Solutions and Integrated Systems. we take great pride in the way that we take care of our customers, whether it is through our dedicated support, specialist development, informative marketing or exclusive events. We are a business that truly puts the customer first with an underlining ethos of integrity and honesty that has seen us through many years of trading and resulted in a number of accolades and loyal customers. 

About Pegasus Software: Pegasus is an award-winning provider of accounting, payroll and business software, with 40 years’ experience. The aim is simple: to build the finest business tools that will enable tens of thousands of companies like yours to run their operations every day effortlessly and profitably.

You may have read in the latest Employer’s Bulletin that HMRC has announced that from 6th April 2023, it will no longer accept paper P11D and P11D(b) forms. An extract of the article is below:

From 6 April 2023 all P11D and P11D(b) must be reported online
For the 2022 to 2023 reporting year we will no longer accept paper P11D and P11D(b) forms, this includes lists. We recommend you file using one of the following methods:

• HMRC’s PAYE Online service
• Commercial payroll software

If you make a mistake and need to submit an amendment
From 6 April 2023 we will no longer accept any paper amendments. Instead, we will launch a new online submission link to submit your amended P11D and P11D(b). More information on how to use this will be available in the April edition of the Employer Bulletin.

The P11D Organiser and Electronic Submissions
A majority of our payroll customers already take advantage of the P11D Organiser’s ability to submit P11D information to HMRC using the in-built tools of the software – the P11D Organiser has a Government Gateway client integrated into the standard software that will securely send P11D and P11D(b) information to HMRC at the click of a button.

P11D and P11D(b) Amendments
HMRC has now told us that they will “publish and mandate an electronic version of the P11D and P11D(b) form accessible via GOV.UK, which will enable employers to submit amended forms electronically from 06 April 2023.
Employers will be able to access a new electronic form within GOV.UK to submit any amended P11D and P11D(b) forms. The electronic form is not linked into the online submission route via either 3rd party or HMRC software, so no changes are required to facilitate its use.

Summary
HMRC removing the ability to submit paper P11D and P11D(b) forms is a good thing – anytime manual intervention is required to process data there is a chance of errors creeping in, but printed documentation also opens a security hole related to personal information. This change, in line with many of the Making Tax Digital initiatives, will speed up processes, enhance accuracy, and improve security, which are all beneficial to employees and employers. The P11D Organiser is perfectly positioned to ensure that data you have entered is sent to HMRC in the fastest and most secure method available. The P11D Organiser software seamlessly link to your Opera 3, Opera 3 SQL and Opera 3 SQL SE Payroll & HR software. 

If you want to discuss any of these points with o-a-sys, please drop us an email to [email protected], or give us a call on 01233 812050. Also contact Bruce to discuss pricing and threshold on email to [email protected]. 

I can hardly believe that we find ourselves in the last month of 2021, with Christmas looming and uncertainty in the air. For the first time in 5 years o-a-sys had to make the very difficult decision to cancel the Customer Christmas Event for 2021. Dwinling number of attendees and the uncertain climate we find ourselves in has meant that people and businesses are not getting out to events. We will be back in 2022 making this event happen. 

In the meantime we have launched our first Christmas competition to ensure everyone can take part in our Christmas festivities. Great Prizes to be won! Who doesn't want a case of wine, ready for the season to be jolly in. 

As we have done in previous years, we have made a donation to a local charity in lieu of sending Christmas cards. This year we have chosen the Ashford Family Food Bank for the amazing work they do to help families that are experiencing financial hardship. Christmas can be an expensive time for everybody, but for those already on a tight budget, the added expenses of increased winter fuel bills, the extra challenges Covid-19 has created, and the pressure to buy Christmas presents can plunge many people into crisis. The Family Food Bank provides support to families that are unable to buy food or are left with a difficult choice between paying for food or other basic necessities. For more details about the excellent work they do, please take a look at their website. 

Christmas and New Year Opening Hours

We will be open every working day during the Christmas and New Year period, with our telephone support lines open during the following times.
Friday 24th December - 09:00 - 12:00
Monday 27th December - Closed
Tuesday 28th December - Closed
Wednesday 29th December - 10:00 - 15:00
Thursday 30th December - 10:00 - 15:00
Friday 31st December - 10:00 - 15:00
Monday 3rd January - Closed
Tuesday 4th January - Normal opening hours resume

Support queries can be logged outside of our opening hours by email to [email protected] or by completing the Support Request form on our website.
 
The team here at o-a-sys would like to wish you and your family a Merry Christmas and a New Year filled with joy, happiness and success.

Highlights from our EazyStock launch event at The Curious Brewery in Ashford, where we had guest speakers including EazyStock, Pecunia Credit Control and Sleeping Giant Media. To find out more about EazyStock and how it can save stock-holding businesses time and money, please visit our website: https://inventory-optimisation.o-a-sys.co.uk/  
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